Methodology
How RecruitmentOS works.
Two parts. A 30–60 day Setup to design and stand up the BD engine on your stack. A monthly Run to operate it.
Setup · One-time
Day 1 → Day 60
ICP map · Signal engine · Outreach engine · Handover
Run · Monthly
Day 60 → ongoing
Daily operation · Weekly reporting · Monthly iteration
Setup · Week 1–2
Niche Immersion
Before a single email goes out, we map your niche in depth: titles that buy, geographies you win in, signals that fire 4–8 weeks before a hire happens. The output is a written ICP map and a signal-source list specific to your niche.
Setup · Week 2–3
Signal Engine
We build the data layer that turns niche signals into ranked hiring-manager contacts. Apify/Phantombuster scrapes feed a daily list; ZoomInfo/BetterContact enriches; Clay or Smartlead handles routing.
Setup · Week 3–5 → Run · ongoing
Outreach Engine
Multi-step sequences across email + LinkedIn, niche-aware copy, and trigger-specific openers. Built on your sending infrastructure (Smartlead, your domains, your inboxes — you own the deliverability).
Run · ongoing
Reply Filtering & Handoff
We sort every reply. Interested ones land in your recruiters' inboxes within 4 business hours. Everything else — not-now, wrong-person, unsubscribes — gets handled on our side, so your team only sees the replies worth their time.
The Setup, in one block
What you get at end of Setup (Day 60).
The Run cadence
What happens every day, week, month, quarter.
Daily
- Fresh lead list built
- Emails + LinkedIn sent
- Replies sorted (4h turnaround)
Weekly
- Pipeline summary sent
- Reply rates checked
- Email domain health checked
Monthly
- Outreach copy updated
- Target audience tightened
- Lead sources reviewed
Quarterly
- Full review with placements traced back
- Strategy adjusted if needed
Ownership
Your stack stays yours. We operate it.
You own
- ✓Your domains, sending IPs, inboxes
- ✓Your CRM (Bullhorn, Vincere, HubSpot, etc.) and its data
- ✓Your ATS and candidate database
- ✓Every contact, every sequence, every report — full export at any time
We operate
- ✓Daily operation of the engine
- ✓Sequence design, copy, signal sourcing
- ✓Reply triage and handover
- ✓Reporting and iteration
The fit interview
6 questions we ask on the fit call.
You are being interviewed. You know it. Pass = we sign. Fail = we don't, even if you want to.
- 1
What's your monthly placement target, and is it backed by a candidate pipeline that can deliver it?
- 2
Who, on your team — name, role, weekly hours — will own the inbox we hand off?
- 3
What did your previous BD attempt look like and what specifically went wrong?
- 4
If we book you 25 qualified meetings in month 4, what happens to your business?
- 5
What would make you want to fire us in month 6?
- 6
Are you willing to be honest with me when something isn't working — within a week of noticing?
The three things we won't compromise on
Selectivity is the product.
No outreach without niche-specific filtering.
Spray-and-pray sends domains burn in 90 days and the client's brand burns with them. Even when the client pushes for "just send more," we don't.
No promised meetings without a written Qualified Meeting Definition.
Title list, geography, company size, show-up rate — defined and signed before contracts.
No Setup for an agency whose delivery isn't ready.
If they can't articulate who handles the inbound or candidate pipeline, we tell them to fix that first and come back. Lost revenue. Worth it.
Ready to walk through your numbers?
On the fit call we open the 180-point BD scorecard live, score your agency together, run your volume math, and identify the 1–3 highest-leverage things we'd build first.